NetXpress

Approve Orders
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What is the Approve Orders page?

How do I approve an order?


What is the Approve Orders page?
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Note: You must be designated as an approver for this function to be relevant to you.

Prerequisite: A user must have completed an order and submitted it for approval.

Approvers can approve, delete or reject the order with comments.

When an order needs to be approved, you will be notified by email. (If you have entered your email address correctly in the My NetXpress Settings page).

 
Screenshot of the Approve Orders page

How do I approve an order?
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There are 2 options for order approval:

1) You are able to approve an order from the email itself.

When the order that requires approval arrives in your inbox, there will be 3 option displayed near the top of the email. These are: Approve, Reject and View and approve.

Screenshot of the Approve Orders email

Clicking the Approve button will automatically approve the order. Clicking the Reject button will provide a text box for you to add the reason you are rejecting the order. Your comments will be sent back to the requester.

If you do not wish to approve an order from your email you can approve the order in NetXpress. Clicking the Login button will take you to the NetXpress login page.

2) You are able to approve an order in NetXpress.

Prerequisite: You must have the Approve Order page displayed.

  1. Click the select box next to the order total that you are approving. Multiple orders can be selected for approval.
  2. Click on the Approve Order(s) button. This will automatically approve the selected order(s).

                   If you wish to view the order before approving follow the steps below.

  1. From the list of orders awaiting your approval, click the Order Number that you wish to view.
  2. Once you have finished reviewing the order click the Approve Order button.

The order has been approved and sent to Staples.

Note: If you click the Reject Order button you should also provide a reason why the order has been rejected in the field that is displayed. This will be sent to the requester who created the order by email.

Tip: Use the Approve All Orders button at the bottom of the page to save time.

Reference: As an approver you can edit the order reference.